Finding reliable property management talent is tougher than ever. Leasing assistants jump ship for a small raise. Maintenance tickets back up because there’s no one to coordinate with vendors. And if you need someone who knows Yardi or AppFolio? Good luck. Those candidates are snapped up before you can schedule a second interview.

Here’s the reality: the right staffing partner changes everything. While you’re focused on managing properties, they’re out building relationships with quality professionals, vetting for skills, and handling all the headaches that come with hiring and compliance.

But choosing an agency isn’t simple. Some specialize in bookkeeping, others in general admin, and a few actually understand what goes into managing rental portfolios. You want a partner who gets your world—leases, maintenance workflows, tenant communications—not just a basic VA shop.

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Top Remote Staffing Agencies for Property Management

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1. Revaya

Revaya isn’t your typical staffing agency. They focus exclusively on building fully managed, AI-enhanced remote teams for U.S. property managers. That means fewer than two percent of applicants make it through their vetting process, which includes skills tests specific to lease renewals, invoice processing, and even delinquency calls.

Revaya handles everything after hiring—HR, payroll, compliance, even monthly performance reviews. Most clients save 50 to 70 percent compared to hiring locally, without sacrificing quality or taking on the burden of managing remote staff.

Services offered:

• Leasing coordinators and tenant communications
• Maintenance dispatch and vendor follow-ups
• Property accounting support (rent rolls, invoices, reconciliations)
• Administrative data management across platforms like AppFolio, Buildium, and Yardi

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2. MyOutDesk

MyOutDesk is one of the more established names in real estate staffing. They offer virtual assistants for transaction coordination, lease support, and property-level admin. While they bring a lot of experience, their model is more platform-style, meaning the client often manages day-to-day performance.

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3. Virtudesk

Virtudesk provides VAs with a focus on real estate and property support. Their staff frequently assist with CRM updates, cold calls for prospecting, and general administrative follow-up. They handle initial training but rely more on client oversight once placed.

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4. Remote CoWorker

Remote CoWorker is a broader virtual staffing agency that also supports property management tasks. Their model is flexible, offering hourly packages, which can be helpful for seasonal or short-term needs, though it may require more direct client management.

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5. Rocket Station

Rocket Station specializes in remote teams trained on property management processes. From resident screening to rent roll reporting, they document client workflows and build remote teams to execute consistently.

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6. Robert Half

Robert Half is one of the biggest names in staffing worldwide. They’re not property-specific but have specialized divisions for finance and admin roles, and they can source remote placements. Their large talent network is ideal for property managers who need accounting support or more traditional administrative help, though it often comes with a traditional staffing mark-up.

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7. TaskBullet

TaskBullet provides a bucket of hours that can be applied to various admin needs, including property management support. This model is especially useful for owners or managers with smaller portfolios who need occasional help without committing to full-time staff.

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8. ShoreAgents

ShoreAgents is dedicated to real estate outsourcing, building remote teams out of the Philippines with training on property workflows. Their staff handle everything from listings to maintenance updates, making them a fit for brokers and property managers scaling quickly.

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9. Upwork

Upwork isn’t an agency, but many property managers try to source freelance VAs here. It can work for one-off projects like updating tenant records or chasing invoices, but there’s no built-in vetting, no management support, and turnover risk is high.

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10. Fiverr Business

Fiverr is another marketplace option, typically best for discrete tasks like creating lease templates or automating an Excel rent roll. It’s not designed for core operational staff who require system access and training.

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How We Chose the Best Property Management Staffing Agencies

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This isn’t a generic top-10 list. It comes from years of watching who actually delivers results in property management. We looked for:

• Specialization: Do they truly understand leasing, maintenance workflows, and tenant communication, or are they just offering general admin help?
• Track record: Agencies that consistently create long-term placements, not just fill seats.
• Network depth: The best agencies have talent who aren’t actively looking but will move for the right opportunity.
• Transparency: Clear vetting processes, contract terms, and replacement guarantees.
• Geographic reach and timezone alignment: So your team is available when your tenants are awake.

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Tips for Working Effectively with a Remote Staffing Agency

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The difference between a productive long-term relationship and a frustrating churn often comes down to how you engage your staffing partner.

• Be specific about the role. Don’t just say you need a “property VA.” Explain the number of units, software platforms, types of tenant interactions, and reporting cadence.
• Share your culture. If your business moves fast and your team wears multiple hats, say so. If you run a structured shop with formal approvals, make that clear too.
• Give timely feedback. Don’t let candidate videos or profiles sit in your inbox for two weeks. Top talent doesn’t wait.
• Designate a single point of contact. Avoid confusion by streamlining communication through one internal decision-maker.
• Stay engaged. Treat the agency like a strategic partner. Share upcoming expansions, new property acquisitions, or changes to your processes so they can proactively staff and train.

When It Makes Sense to Use a Staffing Partner

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Consider bringing on an agency if:

• You’re hiring for specialized roles like leasing pros or property accountants
• Your portfolio is growing and local teams can’t keep up
• You’ve tried freelancers and struggled with turnover or inconsistent quality
• You need secure access to sensitive tenant or owner data, with full compliance support
• You simply don’t have the time or internal bandwidth to recruit, train, and manage new hires

Common Questions About Remote Property Staffing

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How much does it cost?
Fully managed remote staffing through agencies like Revaya typically ranges from $1,750 to $2,750 per month per employee, depending on role complexity. That’s often half to a third of what local hires cost, especially when you factor in payroll taxes, benefits, and office overhead.

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Is it secure?
The best agencies provide secure devices, monitored environments, enforce strict NDAs, and limit system access to protect sensitive property and tenant data.

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Can remote staff really handle maintenance requests or lease renewals?
Absolutely. Today’s remote leasing assistants coordinate vendors, follow up on repair timelines, process renewals, and even handle delinquency calls — all using your property management systems.

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Finding Your Next Hire

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Hiring shouldn’t be just another problem on your plate. The right staffing partner helps you reduce costs, improve responsiveness, and keep your tenants happy — all while you grow your portfolio.

If you want a tailored staffing plan that fits your properties, your systems, and your growth targets, it might be time to start a conversation. No generic pitch, just real solutions to the same headaches property managers everywhere face.

Ready to see what that could look like for your business? Let’s talk.

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