Scaling Smart: How Cal Solar Built a High-Impact Remote Team with Revaya
The Challenge
SCALING TALENT WITHOUT BREAKING THE BUDGET As Cal Solar Inc. experienced rapid year-over-year growth – 50% annually for the past 5 years – it became clear that the company needed more operational capacity to support its expanding revenue. However, the traditional hiring market presented challenges: local labor scarcity and rising wages.All of Cal Solar systems are web-based and the company provides equipment so their employees can work remotely, so the company was already set up to support remote hires. They had some success with offshore employees in the Philippines through word-of-mouth referrals, but that channel had dried up. The leadership team, particularly Dawn, was also becoming increasingly aware of the difficulty in managing and integrating offshore employees who lacked experience working independently. Adding to the complexity was a strong desire to build a cohesive culture across domestic and remote teams—ensuring everyone felt equally valued and connected to Cal Solar’s mission.Another key pain point was inefficiency in the hiring process. Certain roles—like HR business partners or financial analysts—could take months to fill locally, creating operational bottlenecks and slowing momentum. The company needed a faster, more reliable way to source high-quality talent, particularly for roles that could be performed remotely.
The Solution
PARTNERING WITH REVAYA TO BUILD A HIGH-CALIBER, REMOTE WORKFORCE With Revaya, Dawn found a scalable, consistent hiring solution that could supply fully vetted, highly qualified, experienced professionals for both administrative and technical roles. Over time, Cal Solar hired six remote employees through Revaya for HR, payroll and technical support. Remote Work Proficiency. Unlike referral hires, Revaya candidates arrived experienced in remote work, fluent in English, and ready to onboard quickly—typically in under two weeks. They required less training on communication tools or expectations, allowing Dawn’s team to focus onboarding on company-specific processes and California regulatory nuances. They were also better prepared for the communication and self-management required in a remote work environment. Onboarding Success. To support onboarding and integration, Cal Solar implemented a hybrid team model with U.S.-based leads for each department (e.g., AP, AR, estimating) who worked closely with their Philippine counterparts. This structure fostered accountability and clarity, while weekly cross-border meetings helped bridge communication gaps and reinforce cultural alignment.
“It’s not just about saving money. It’s about expanding capacity without sacrificing quality. Revaya helps us move faster, hire better, and grow smarter.”
The Results
INCREASED CAPACITY, FASTER HIRING, AND SCALABLE GROWTH Improved Operational CapacityCal Solar is now able to employ more people without increasing overhead. Dawn noted that in her previous company, she had to stretch a small accounting team thin due to cost constraints. At Cal Solar—with the same revenue—she can now staff more robustly and take on projects like audits and process improvements that previously fell by the wayside. Dramatic Cost-SavingsRevaya helped Dawn increase the capacity of her department by providing great candidates quickly who reliably became a permanent part of the team. By hiring in the Philippines, Dawn is able to do more with her budget, while helping the company to grow faster and not overburdening the business cost-wise.A U.S.-based prevailing wage clerk could cost $100K/year—while the same budget allows for five qualified offshore hires.In San Diego, a payroll clerk might cost $24/hour—whereas for the same budget, Dawn can hire two experienced clerks in the Philippines. Rapid Growth Enablement - The ability to scale headcount without overspending has allowed Cal Solar to continue expanding aggressively—supporting both revenue growth and improved service delivery. “The affordable hires that Revaya has provided means I can improve processes and analyze things I couldn’t look at before, and I have extra capacity to support business expansion and growth”, Dawn adds. High Confidence in Talent QualityWhether for entry-level tasks or strategic roles, Revaya’s candidates consistently meet or exceed expectations with a highly professional approach to remote work. The time saved on sourcing and vetting has allowed Cal Solar to focus on integration and team building—including an upcoming trip to the Philippines for a major company-wide team event.
When you’re ready to expand capacity, cut costs by 50–70%, and hire in weeks (not months), Revaya is your partner for building elite remote teams.
