The 8 Best Executive Assistant Staffing Firms in 2025 (For Founders Who Need to Scale Smarter)

Hiring a high-performing executive assistant is one of the most impactful decisions a founder or CEO can make. The right EA doesn’t just manage your calendar—they protect your time, drive key initiatives forward, and make chaos disappear.

But finding someone who actually takes work off your plate—and doesn’t require weeks of handholding—is no easy feat. That’s why more founders are partnering with executive assistant staffing firms that specialize in remote, AI-enhanced, culturally aligned talent.

If you’re ready to scale smarter, this guide covers the 8 best executive assistant staffing firms that help busy leaders find the right support—fast.

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Why You Shouldn’t Hire an Executive Assistant Alone

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Top-tier EAs don’t sit on job boards. They’re supporting high-growth executives and working behind the scenes to make businesses run smoother.

The best executive support staffing firms don’t just send résumés—they deliver vetted professionals trained to thrive under pressure, prioritize effectively, and use modern tools like AI to multiply your productivity.

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The 8 Best Executive Assistant Staffing Firms for Founders and CEOs

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1. Revaya

Best for: Founders and CEOs who want elite remote support without U.S. payroll bloat

Revaya is the category leader in AI-powered, remote executive assistants. Their VAs are trained in U.S. business culture, tools like Google Workspace and Notion, and modern communication standards. Every hire goes through Revaya’s elite vetting pipeline—only 2% pass.

Their assistants are more than admin help—they think strategically, act with autonomy, and come equipped with AI skills that boost speed and precision across email, scheduling, reporting, and more.

Services include:

• Calendar + inbox management
• Slide deck prep + research
• Document workflows + CRM support
• Travel and vendor coordination
• Daily AI-assisted reporting
• Fully managed onboarding and HR

Cost savings: 50–70% vs U.S.-based assistants
Security: Monitored devices, NDAs, optional VPN

2. Clerks & Co.

A boutique firm focused on nearshore and U.S.-based assistants. Great for leaders who want a cultural and timezone match, with more of a white-glove onboarding process.

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3. Tandem Circle

This agency specializes in first-time EA hires for founders. They include delegation coaching to help you offload effectively and avoid common hiring pitfalls.

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4. VA Syndicate

Known for sourcing startup-ready executive assistants, trained in fast-moving, Slack-first environments.

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5. Altwise Admin

Focused on founders who run lean. Offers automation-focused VAs trained in Notion, Zapier, Motion, and ChatGPT.

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6. CapitalEdge Staffing

Geared toward CEOs in finance and healthcare. Their assistants are vetted for discretion, compliance, and technical communication.

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7. HaloOps

Blurs the line between EA and fractional Chief of Staff. Their assistants help founders with systems, process builds, and executive-level follow-through.

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8. Swiftly Staffed

Low-commitment, part-time executive assistants with fast turnaround. Best for solopreneurs or startup execs who need fast help.

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What to Look For in an EA Staffing Partner

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When hiring an EA, prioritize firms that offer:

• Cultural fluency and timezone alignment
• Deep vetting (screening for judgment, autonomy, and tone)
• Tech fluency in tools like Slack, Notion, Google Workspace
• Ongoing support (don’t settle for resume drops)
• Scalable pricing models that fit your budget and stage

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FAQ: Executive Assistant Hiring Questions (SEO-Optimized)

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What does an executive assistant do for a CEO?
An executive assistant handles tasks like calendar management, inbox triage, meeting prep, travel coordination, project tracking, and internal communications. The best EAs anticipate needs and enable high-level focus.

How much does it cost to hire a remote EA?
Remote EAs from top staffing partners like Revaya typically cost 50–70% less than U.S.-based hires, with rates starting around $1,500/month depending on experience and scope.

What tools do executive assistants use?
Common tools include Google Workspace, Microsoft 365, Slack, Asana, HubSpot, Notion, ClickUp, and AI platforms like ChatGPT and Jasper.

Should I hire a virtual EA or an in-house assistant?
Virtual executive assistants offer cost savings, flexibility, and access to global talent. If you don’t need physical office presence, remote is typically the smarter choice.

Is it secure to give a remote EA access to company systems?
Yes, when managed properly. Revaya, for example, provides secure devices, NDAs, and optional VPN access for added protection.

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Final Word: A Great EA Is a Growth Lever

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Your job as a founder or CEO is to think big—not book flights or chase calendar invites.

The right executive assistant changes everything. With the right staffing partner, you don’t just delegate—you scale.

Revaya can help you build a fully managed EA support system that runs lean, smart, and human-first. Book a discovery call today.

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