How K3 Holdings Built a High-Impact Accounting Team
They started as an uncertain, flexible hires turned into two of K3 Holdings' most reliable long-term investments.
Transparent Pricing
Includes: recruitment with <2% pass rate vetting, onboarding, HR and payroll, performance management, backup coverage, and security controls.
~$5,400/month
Estimated U.S. property management admin (fully loaded)
$1,800–$2,400/month
Revaya Full Time Buildium Trained VA
*Includes HR/payroll, QA, backup coverage, security.
"I was hesitant at first. But now, our remote staff feel like a seamless part of the team. We've had zero turnover, they've taken so much off our local team's plates, and it's given me confidence we can grow without stretching my staff too thin."
Sara Messall
Director of Operations, Helio Group
Tasks a Buildium VA Handles
This is the actual day to day work our Buildium trained team members take off your plate, organized by function. Every candidate is assessed on these workflows before you interview them.
Leasing
- Listing updates and accuracy
- Guest card follow up
- Showing scheduling via Tenant Turner / ShowMojo
- Application intake and screening
- Lease preparation with Buildium esignatures
- Move in scheduling and checklists
- Renewal outreach on the 90/60/30 cadence
Maintenance
- Work order intake and triage
- Vendor dispatch and scheduling
- Follow ups until the ticket closes
- Resident verification after completion
- Recurring and preventive maintenance scheduling
- Turn tracking between residents
- Vendor invoice matching to work orders
Accounting
- Rent payment posting
- AP invoice entry and bill payments in Buildium
- Late fee runs and delinquency outreach
- Owner statement preparation
- Bank reconciliation support
- Security deposit accounting
- Month end close support in Buildium
Resident & Owner Communications
- Portal message triage and response
- Phone coverage during your business hours
- Templated email communications
- Owner update drafts for your review
- Notice preparation per your attorney reviewed process
- Escalation logging with full context
- Review responses in your voice
Admin & Reporting
- Weekly KPI and occupancy reports
- Delinquency dashboards
- Document filing and data cleanup
- Utility billing administration
- Insurance and compliance tracking
- HOA and association correspondence
- Custom Buildium reports before your Monday meeting
How it works
How it works
Customer Stories
How property management firms use Revaya to build reliable remote teams.
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KPIs & SLAs We Target
Your Buildium VA owns outcomes, not just tasks. We track performance weekly and manage to targets.
1-Hour First Response: Faster responses, clear communication, on-time renewals.
Same-Day Follow-Ups: Get follow ups the same day on 100% of new leads.
Listings Refreshed Within 24 Hours: Clean CRM and accurate pipeline reporting—fewer surprises.
How it works
How It Works
Simple. Proven. Effective.
Minimal lift on your end. We manage ongoing HR, payroll, benefits, and compliance. You focus on running your portfolio.
Tell Us About You
Share your role requirements and business goals. We build a detailed profile for your ideal team member.
We Find Your Match
We screen candidates, conduct skills testing, and present 3-5 qualified options in under 14 days.
Interview & Choose
You conduct final interviews and select who fits best. We facilitate, but you make the decision.
Hire & Onboard
Your new team member starts working in your workflow. We handle HR, payroll, and ongoing support.
What Clients Say
Real stories from teams transforming their portfolios with Revaya.
Sara Messall
Helio Group
Director of Operations
I was hesitant at first. But now, our remote staff feel like a seamless part of the team. We’ve had zero turnover, they’ve taken so much off our local team’s plates, and it’s given me confidence we can grow without stretching my staff too thin.
Your Buildium, Fully Staffed. Start Today!
FAQ
Frequently Asked Questions
What is a Buildium virtual assistant?
How do you test Buildium skills before I interview someone?
How much does a Buildium trained VA cost?
Which parts of Buildium can they work in?
Is Buildium access secure?
How fast can we start?
Exceptional talent, hands-on support, and a refreshing approach to offshore staffing.
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