25 Tasks a Property Management VA Can Take Off Your Plate This Month

Delegation gets easier when it is concrete. Here are 25 tasks property management companies routinely hand to a trained remote team member, organized by function. Use it as a menu to scope your first (or next) remote role.

Leasing (1 to 6)

1. Respond to every listing inquiry within one business hour.
2. Qualify prospects with a standard script and log everything in the PMS.
3. Schedule and confirm tours, with reminders that cut no shows.
4. Process rental applications and coordinate screening.
5. Prepare lease documents for review and chase e signatures.
6. Refresh listings weekly: availability, pricing, photos, syndication.

Maintenance (7 to 11)

7. Convert every maintenance request into a work order the same day.
8. Dispatch vendors and confirm appointments with residents.
9. Follow up on every open work order at least every 48 hours.
10. Verify completion with residents before closing tickets.
11. Attach and code vendor invoices to work orders.

Collections and accounting (12 to 17)

12. Work the delinquency report every morning.
13. Send structured rent reminders and make follow up calls.
14. Track payment plans and flag broken ones immediately.
15. Enter and code AP invoices for approval.
16. Post payments and clean up misapplied ledger entries.
17. Support bank reconciliations and month end close.

Residents and renewals (18 to 21)

18. Answer portal messages and route what needs escalation.
19. Run the 90/60/30 renewal cadence on every expiring lease.
20. Prepare renewal offers and process signed renewals.
21. Coordinate move in and move out logistics and documentation.

Admin and reporting (22 to 25)

22. Keep resident and owner records complete and current.
23. Prepare weekly reports: work order aging, delinquency, leasing pipeline.
24. Draft owner updates for manager review.
25. Maintain SOP documents as processes evolve.

How to use this list

Circle the eight to twelve tasks that consume most of your local team's day. That cluster usually maps to one of the standard roles we place: leasing assistant, maintenance coordinator, collections specialist, or property accounting assistant. A full time, PM experienced professional costs 50 to 70 percent less than a local hire, fully managed by Revaya. Book a free fit call to scope your role.