How K3 Holdings Built a High-Impact Accounting Team
They started as an uncertain, flexible hires turned into two of K3 Holdings' most reliable long-term investments.
Pre-screened, full time association support professionals with real Vantaca experience, tested in the software before you interview them, then trained and managed by Revaya.
Includes: recruitment with <2% pass rate vetting, onboarding, HR and payroll, performance management, backup coverage, and security controls.

Estimated U.S. community association admin (fully loaded)

Revaya Full Time Vantaca Trained Professional
*Includes HR/payroll, QA, backup coverage, security.


How it works
How it works
How property management firms use Revaya to build reliable remote teams.
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Your Vantaca VA owns outcomes, not just tasks. We track performance weekly and manage to targets.
1-Hour First Response: Faster responses, clear communication, on-time renewals.
Same-Day Follow-Ups: Get follow ups the same day on 100% of new leads.
Listings Refreshed Within 24 Hours: Clean CRM and accurate pipeline reporting—fewer surprises.
How it works
Minimal lift on your end. We manage ongoing HR, payroll, benefits, and compliance. You focus on running your portfolio.
Share your role requirements and business goals. We build a detailed profile for your ideal team member.
We screen candidates, conduct skills testing, and present 3-5 qualified options in under 14 days.
You conduct final interviews and select who fits best. We facilitate, but you make the decision.
Your new team member starts working in your workflow. We handle HR, payroll, and ongoing support.
Real stories from teams transforming their portfolios with Revaya.
FAQ
What is a Vantaca virtual assistant?
A full time remote association support professional who works inside your Vantaca environment handling homeowner communications, violations, ARC tracking, assessments support, and board meeting prep. Candidates pass Vantaca workflow testing before you interview them.
How many communities can one VA support?
Typically the admin workload of 8 to 15 communities depending on size and service level, which usually means supporting two to four community managers.
How much does a Vantaca trained VA cost?
$1,800–$2,400 per month full time, all inclusive: recruiting, HR, payroll, training, QA, backup coverage, and replacement. A comparable U.S. association admin costs about $5,400 per month fully loaded.
Which parts of Vantaca can they work in?
Action items and homeowner records, violation and ARC workflows, assessments and collections support, the homeowner portal, board packet preparation, and reporting, with access scoped to exactly what their role requires. What stays with your local team: site visits, licensed activities, payment approvals, and board level decisions.
Is homeowner data safe?
Yes. NDAs, least privilege access, two step verification, activity oversight, and documented SOPs are standard on every placement.
How fast can we start?
You interview Vantaca tested candidates within about two weeks, and because they already know the software, most contribute in their first week.