Vantaca Virtual Assistants for Community Association Managers

Pre-screened, full time association support professionals with real Vantaca experience, tested in the software before you interview them, then trained and managed by Revaya.

Transparent Pricing

Includes: recruitment with <2% pass rate vetting, onboarding, HR and payroll, performance management, backup coverage, and security controls.

United States flag

~$5,400/month

Estimated U.S. community association admin (fully loaded)

Philippines flag

$1,800–$2,400/month

Revaya Full Time Vantaca Trained Professional

*Includes HR/payroll, QA, backup coverage, security.

"We used to get complaints daily about missed calls. Since working with Revaya, that's gone to zero. We can collect rent faster, lease faster, proceed with renewals and rent increases on time, and our team is less stressed."

Revaya client
Jasmine Muhamedovic
VP, SH Management

Tasks a Vantaca VA Handles

This is the actual day to day work our Vantaca trained team members take off your plate, organized by function. Every candidate is assessed on these workflows before you interview them.
Leasing tasks icon
Homeowner Communications
  • Calls and portal messages answered within the hour
  • Email triage and templated responses
  • Homeowner portal requests processed
  • Announcements and document publishing
  • Move in and resale document support
  • Escalations logged with full context
  • Community inbox kept at zero
Maintenance tasks icon
Violations & ARC
  • Violation letter processing on schedule
  • Inspection follow ups and case tracking
  • ARC application intake and status tracking
  • Committee updates and homeowner notices
  • Photo documentation filing
  • Case records kept audit ready
  • Closure verification and homeowner notice
Accounting tasks icon
Assessments & Collections
  • Payment posting and account updates
  • Delinquency tracking and structured reminders
  • Late fee runs per policy
  • Payment plan documentation
  • Bank reconciliation support
  • Collections handoff documentation
  • Owner ledger questions answered
Communications tasks icon
Board Support
  • Agenda packet assembly
  • Minutes drafted for review
  • Action item tracking between meetings
  • Vendor bid collection and summaries
  • Insurance certificate tracking
  • Annual meeting mailings
  • Board portal document management
Reporting tasks icon
Admin & Reporting
  • Weekly KPI and occupancy reports
  • Delinquency and violation dashboards
  • Document filing and data cleanup
  • Resale and escrow demand support
  • Compliance calendar tracking
  • Vendor records maintenance
  • Custom Vantaca reports before board meetings
Leasing Assistant Philippines

KPIs & SLAs We Target

Your Vantaca VA owns outcomes, not just tasks. We track performance weekly and manage to targets.

1-Hour First Response: Faster responses, clear communication, on-time renewals.

Same-Day Follow-Ups: Get follow ups the same day on 100% of new leads.

Listings Refreshed Within 24 Hours: Clean CRM and accurate pipeline reporting—fewer surprises.

How it works

How It Works

Simple. Proven. Effective.

Minimal lift on your end. We manage ongoing HR, payroll, benefits, and compliance. You focus on running your portfolio.

Tell Us About You

Share your role requirements and business goals. We build a detailed profile for your ideal team member.

We Find Your Match

We screen candidates, conduct skills testing, and present 3-5 qualified options in under 14 days.

Interview & Choose

You conduct final interviews and select who fits best. We facilitate, but you make the decision.

Hire & Onboard

Your new team member starts working in your workflow. We handle HR, payroll, and ongoing support.

Get Started

What Clients Say

Real stories from teams transforming their portfolios with Revaya.

Revaya client testimonial
Joubin Manoochehri
JNM Realty
President

"In California, the employment laws are strict and expensive.  With Revaya, I can get reliable talent at a third of the cost —and more people for the same money.".

Dec 12, 2025
Revaya client testimonial
Paige Losack
Northpoint Asst. Mngmt.
Operations

"Revaya is changing the game in remote staffing!  They've helped us cut down on our recruiting time by recommending pre-screened candidates with AppFolio experience for our team. "

Apr 2, 2026
Revaya client testimonial
Michael Kadisha
K3 Holdings
Principal

"We didn’t even know if the role would be long-term.  But once we saw the  performance of our Revaya employee, the value was clear. It’s now a permanent part of our team.”

Dec 2, 2025
Revaya client testimonial
Jasmine Muhamedovic
SH Management
VP

“We used to get complaints daily about missed calls. Since working with Revaya, that’s gone to zero. We can collect rent faster, lease faster, proceed with renewals and rent increases on time, and our team is less stressed.”

June 12, 2025
Revaya client testimonial
Brent Williams
Multifamily Insiders
Founder

"Usually when you find an amazing team member, we often say how we ‘lucked out’ in finding that person. This didn’t feel like luck. Nique joined our team so naturally that it’s sometimes easy to forget that she is half a world away.”

Feb 6, 2026
Revaya client testimonial
Dawn Willis
Cal Solar Inc.
Controller

Revaya has been instrumental in finding us the right talent from the Philippines. Their expertise in hiring remote employees has helped us build a strong team that aligns with our company culture and values.

June 3, 2025
Revaya client testimonial
Sara Messall
Helio Group
Director of Operations

I was hesitant at first. But now, our remote staff feel like a seamless part of the team.  We’ve had zero turnover, they’ve taken so much off our local team’s plates, and it’s given me confidence we can grow without stretching my staff too thin.

March 22, 2025

Give Every Community Manager a Right Hand. Start Today!

FAQ

Frequently Asked Questions

What is a Vantaca virtual assistant?

How many communities can one VA support?

How much does a Vantaca trained VA cost?

Which parts of Vantaca can they work in?

Is homeowner data safe?

How fast can we start?